Linklaters Women in Funds
1 Hotel Mayfair, London | Full Technical Production
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Who: Linklaters: one of the world’s leading law firms
What: Intimate corporate evening Panel event
Where: 1 Hotel Mayfair, London
The CREATIVE
CONSIDERED AND POLISHED
Smaller events are harder to get right than they look. The brief called for an intimate evening that felt genuinely considered, not over-engineered, not undercooked. A space where 120 senior guests would feel the care that had gone into it.
We designed the production around a warm, conversational tone. A curved stage with white armchairs and fresh florals for the fireside chat. Uplighting programmed to the Women in Funds brand palette throughout. Linklaters branded gobos greeting guests on arrival. Every element chosen to serve the evening, not to dominate it.
The EXECUTION
BUILT IN UNDER TWO HOURS
The total window from load-in to guests arriving was one hour and forty-five minutes. That covers the full stage build, backdrop, lighting rig, audio system, LED totems, and all testing. No float time. No second chance. Every element had to go in right and work first time.
The two-floor setup meant both spaces needed to be fully dressed and operational from the moment doors opened. Branding, lighting, and audio consistent across both floors to give the whole evening a joined-up feel.
The DETAIL
STAGE AND SET
A 2m x 4m curved stage at 150mm, white solid fascia, black carpet. Two white armchairs and a centrepiece table dressed with fresh florals. Built for a one-hour fireside chat. Warm and conversational from every seat.
BRANDED BACKDROP
A 7ft x 16ft printed backdrop combining Linklaters and Women in Funds branding as one unified set. Clear from every seat in the room and right first time out of the van.
AUDIO
L-Acoustics speakers, a Yamaha DM3 digital desk, Sennheiser EW-DX encrypted wireless microphones, and a dedicated sound engineer on site throughout. No feedback, no dropped signal, no issues.
LIGHTING
Full room uplighting programmed to match the Women in Funds brand palette, stage wash, and an Avolites lighting control desk. All uplighting wireless. Linklaters branded gobos projected downstairs as guests arrived. Every colour intentional.
LED TOTEMS
Two freestanding 2m LED poster totems displaying event branding and the date. Portable and sharp. Repositioned as the room changed over between arrival and post-session networking.
TWO FLOOR OPERATION
Arrival drinks downstairs, panel upstairs, networking back downstairs. We managed the full technical transition across both floors, keeping both spaces running at every stage of the evening.
THE OUTCOME
DELIVERED ON EVERY LEVEL
The production ran without issue across both floors throughout the full event. We delivered within a one hour forty-five minute build window and maintained consistent technical performance from guest arrival through to close, in a venue with real constraints and no margin for error.
Small events deserve the same level of technical thinking as large ones. The headcount changes. The standard doesn’t.
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